Position Type:  Benefits/Accounts Payable Specialist

Location: Greenbrier School District

Start Date: November 2024

Qualifications:

• High school graduation or other equivalent (i.e. GED. College, technical, or trade school transcript, foreign equivalency, etc.); and;
• Five (5) years benefits and/ or degree in a related field (i.e., accounting, finance, business, etc.) and three (3) years benefits/accounts payable/payroll experience 

The Greenbrier School District is seeking applicants to be active members of our team and who are interested in living the mission and vision of our school district while committing to our core beliefs:

• Children come first
• The classroom is the most important place in the district
• Leadership and accountability are keys to our success.

Primary Function:  Responsible for coordinating benefits for district personnel and for accounting, recording, and processing the district’s accounts payable, 1099s and use tax.

Benefits Specialist:

• Conduct an individual benefit review with new employees
• Verify accuracy of enrollment forms. Complete, copy to payroll, and mail to the appropriate agency.
• Assist existing employees with enrollment and benefit changes
• Verify accuracy of change forms. Complete, copy to payroll, and mail to the appropriate agency.
• Assist all exiting employees with any necessary paperwork
• Assist in processing FMLA, STD, LTD paperwork
• Enter and maintain all changes in the EBD database.
• Enroll new hires in ARTS
• Assist employees in completing forms for Ebi for URM, TPI, DDC, and tax-sheltered insurance plans.
• Assist employees in completing forms for Data Path distributions regarding reimbursement of all monies sheltered.
• Complete EBD historical billing monthly. Electronically transfer insurance premiums to EBD monthly.
• Act as an on-going liaison between EBD and district employees for eligibility, enrollment, claims processing, insurance cards and other matters relating to benefits.
• Organize and coordinate all areas of the Open Enrollment process
• Maintain files for all insurance documents for each employee

Accounts Payable Bookkeeper:

• Complete the Positive Pay process every morning with the district bank
• Assist with entering new budget units and account codes in fund accounting for the district 
• Balance and pay purchasing card statements monthly. Contact individuals for discrepancies and assistance in obtaining appropriate paperwork.
• Process requisitions and convert to purchase orders. 
• Distribute all purchase orders to appropriate buildings/personnel.
• Distribute invoices to buildings daily. Verify appropriate paperwork is attached to the payment request.
• Balance invoices payments with the statement and P.O.’s.
• Enter invoice amounts into AP Batch Payables.
• Process and verify travel reimbursements
• Manually calculate invoices as a verification for the amount entered into APSCN.
• Process Accounts Payable checks and all online payments
• Process refunds and stop payments on checks as needed
• Run Exception Reports after each AP batch payable process and correct all exceptions.
• Check Detail Expenditure Status Reports to verify no negative budget units. 
• Mail and file checks appropriately 
• Contact appropriate vendors as needed for resolution of disputed charges.
• At year end, run reports in order to delete unused budget units and assist directors in ending balances for their program.
• Compile all needed information for yearly budgets for the district
• Maintain a current vendor list for all payables and update tax information for vendors as appropriate.
• Process 1099s for qualifying vendors and complete appropriate IRS submissions
• Verify and process ARTS surcharge.
• Manually calculate monthly use tax for the district and submit the appropriate paperwork to the state
• Research annual mileage reimbursement rate through the IRS
• Process CAPCA reimbursements and submit 
• Complete the athletic journal entry at the end of the fiscal year
• Assist with the annual audit for the district
• Process the year end payment to Worker’s Compensation for the district
• Research and process annual Teacher Appreciation activities
• Respond to phone calls and messages, assist walk-in employees and respond to email and other inquiries, including following through to report findings/resolution
• Complete the necessary paperwork for an employee to transfer leave
• Assist Superintendent and Business Manager when necessary.
• Complete other duties as assigned

Knowledge Skills and Abilities

• General knowledge of clerical practices, business machines, computers and Microsoft Office products
• Knowledge and use of the eFinance program is preferred
• Ability to learn specific vocabulary of relevant benefit terms;
• Ability to plan and organize work activities;
• Ability to maintain confidentiality of information;
• Ability to effectively communicate with persons of diverse cultural, educational, and economic backgrounds;
• Ability to apply established procedures to work activities;
• Ability to collect and compile data;
• Ability to concentrate on accuracy of details;
• Ability to meet predetermined deadlines, and shift suddenly to new tasks as priorities change;
• Responsible for training assigned staff in the processing of benefits products and activities;
• Ability to work cooperatively with employees, other agencies, and the public

Job Contact Information:

Name – Dr. Kelli Martin

Title – Deputy Superintendent

Phone – 501.679.4808

Email – martink@greenbrierschools.org

Salary Range/Schedule: http://greenbrierschools.org/salaries